Job Description

Openings as of 10/18/2017
Office/Clerical Paraprofessional

  • Office Aide I - (183 Days) JobID: 1904
  • Position Type:
    Office/Clerical Paraprofessional/Aide - Office I, Office II

  • Date Posted:
    10/10/2017

  • Location:
    Trinity Springs Middle

  •   Job Title: Office Aide I Wage/Hour Status: Nonexempt

    Department/School: Assigned Campus Pay Grade: PR 1 ($86.93 - 104.67)

    Reports to: Principal HR Date Approved: August, 2006


    SUMMARY:

    Provides reception and clerical assistance for the efficient operation of the campus office.

    BASIC DUTIES AND RESPONSIBILITIES:

    The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
    • Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.
    • Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
    • Greet and direct campus visitors.
    • Assist parents in checking students in and out of school.
    • Receive, sort, and distribute mail, messages, documents, and other deliveries.
    • Assist with the receipt and distribution of student materials, including homework requests.
    • Maintain visitor log and issue visitor passes.
    • Process new student records, including requesting transcripts and records from other schools and setting up cumulative folder.
    • Process and transmit requests for student information and transcripts.
    • Call parents to verify student absences as needed.
    • Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
    • Maintain computerized files using personal computer, including reports, employee roster, andmailing lists.
    • Attend and participate in faculty meetings and special events and serve on staff committees as required.
    • Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.
    • Maintain confidentiality.
    • Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
    • Participate in staff development training programs to improve job performance.
    • Comply with the Employee Standards of Conduct.
    • Perform other related duties as assigned.
    SUPERVISORY RESPONSIBILITIES:
    • None
    SKILLS AND KNOWLEDGE:
    • Proficient keyboarding skills
    • Strong organizational, communication, and interpersonal skills
    • Ability to follow verbal and written instructions
    • Ability to operate multi-line phone system
    • Ability to multi-task

    Equipment Used: Computer, printer, scanner, copier, fax machine, multi-line telephone


    QUALIFICATIONS:

    Education/Certification:
    • High school diploma or equivalent

    Experience:

    • One (1) year successful clerical experience in an office setting (preferred)

    MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS:
    • Maintain emotional control under stress
    • Work with frequent interruptions
    • Frequent sitting, bending, standing, kneeling
    • Occasional lifting up to 30 pounds
    • Repetitive hand motions




Application Instructions

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